Winning the Winning The Mental Game Of Project Management: How To Improve Personal Productivity.    What rating do you give yourself on personal productivity? Do you have a systematic plan for improving your effectiveness in your daily work? Superachieving business people and athletes know what it takes to motivate themselves, stay on track, maintain focus in the face of obstacles and drive forward to completion of their vision and dreams. Top ten tips of how superstars do this.    795 words.

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Winning the Mental Game of Project Management

How To Improve Personal Productivity

Bill Cole, MS, MA
Founder and CEO
William B. Cole Consultants
Silicon Valley, California

What rating do you give yourself on personal productivity? Do you have a systematic plan for improving your effectiveness in your daily work? Superachieving business people and athletes know what it takes to motivate themselves, stay on track, maintain focus in the face of obstacles and drive forward to completion of their vision and dreams. They take charge of their work by being aware of their personal patterns of behavior and by then adjusting and experimenting with new ways of being.

Imagine if you could quickly recover from fatigue, mental setbacks, surprise problems, overloaded task lists, not enough time and all else that can stand in your way from working near optimum levels. Top achievers begin the process by carefully noting what is and what is not in their control. They then focus ONLY on those things over which they have control and let go of those things which are out of their control. If you list all the things you must do in a day and all the roadblocks that might fall in your way, you will quickly realize that the only thing you have true control over is...yourself.

So to improve productivity and effectiveness, begin by focusing on yourself. Focus on your attitude, your thoughts, how you feel, how you react to problems, how you prepare to succeed, how you review your performance and how you set and go after realizing your goals. Let's look at my favorite top ten tips for improving personal effectiveness.

1. Do at least one thing at the start of every day that truly brings you pleasure. Use this as a springboard for heightening motivation and to build momentum that can carry you through your day.

2. Plan your work and then work your plan. This is an old bromide, but it contains simple wisdom. You have to know where you want to go before you get there. Be clear about what you want to accomplish the night before or the morning of and then execute your plan.

3. Remember, "Mile by mile it's a trial, but inch by inch, it's a cinch". If you look at everything you must do it can seem overwhelming, but if you break down each project into tasks and objectives and just focus on these bite-size portions, you will be amazed at how quickly the little things combine to complete major tasks.

4. Ask yourself, "A month or a year from now, will this matter?" If you get mired in trivia, get distracted by surprises or get sidetracked by things that "feel good" but that are "off-task", then ask if what you are doing now will have any impact on your goals in the future. This will keep you focused on what is truly important.

5. Set deadlines and make timetables for executing each objective that takes you closer to your goal. It is amazing how a future due date drives current behavior. Keeping records of tasks completed gives you proof that you are making progress. Having a deadline creates some urgency to complete the task.

6. Post and consult your priority list multiple times every day. This will keep you on track through those crazy, unpredictable days. It is SO easy to lose site of what is important and to begin putting out fires when we should remain focused.

7. Review your day and ask yourself "What were the top 3 things I accomplished today?" This makes you accountable to yourself and helps you measure how well you stayed focused on your priorities. It will also help you set-up the next day.

8. Clean up the tasks and projects that annoy and frustrate you the most. This might be office clutter, not being able to find things, messy piles in the house, a sloppy hard-drive on your computer or anything else that bothers you every time you look at it or think about it. Conquer it and free your energy.

9. Celebrate your successes. We go through our days and weeks barely congratulating ourselves for our accomplishments. We tend to focus only on what we lack or on what we still have to complete. Give yourself credit for jobs well-done and for wading through the many tasks you finish each day.

10. Continually reset and recast new goals once you reach each goal. This is one of the true secrets of the superachievers. They continually readjust as each goal is met. They make many intermediate objectives to reach each larger goal so a sense of progress is achieved. They endlessly create new goals to fuel the fires of motivation and to take themselves closer to their potential.

Maintain self awareness, make adjustments and execute like top business and sports performers and you will increase your personal effectiveness just like the superachievers.

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Copyright © 2011- Bill Cole, MS, MA. All rights reserved.

Bill Cole, MS, MA, a leading authority on peak performance, mental toughness and coaching, is founder and CEO of William B. Cole Consultants, a consulting firm that helps organizations and professionals achieve more success in business, life and sports. He is also the Founder and President of the International Mental Game Coaching Association (www.mentalgamecoaching.com), an organization dedicated to advancing the research, development, professionalism and growth of mental game coaching worldwide. He is a multiple Hall-Of-Fame honoree as an athlete, coach and school alumnus, an award-winning scholar-athlete, published book author and articles author, and has coached at the highest levels of major-league pro sports, big-time college athletics and corporate America. For a free, extensive article archive, or for questions and comments visit him at www.MentalGameCoach.com.

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